United Baptist Church Youth Fellowship Zimbabwe

Tuesday, April 19, 2011

Conference Programme

United Baptist Church Youth Fellowship (U.B.C.Y.F)

National Youth Conference

Theme Verse : “2Timothy 1v 9a”
As we were saved and called by God to a holy life, lets fulfill the purpose of our calling…(NIV)

Biriri High School-2011
Guest Speaker:
“Rev J Mhikuro-Mazorodze”
UBCYF Director

Wednesday 20th April
1400 Arrivals & registration
1730 Supper time
1900 Praise singing Mhakwe Youth
1930 Welcome, Roll call, Introductions Secretary
1955 Official opening Nicholas Dube
2005 Welcome Choir… Mhakwe District UBCYF Choir
2010 Worship singing Worship Team
Kariba
2025 Speaker:
Commitment Ev Chivhumba
2125 Announcements & Close Secretary

Master of Ceremonies: Misheck Kugodah

Thursday 21st April
0600 Morning Devotion
Speaker;Ruiyano
0700 Breakfast
0830 Praise singing, Announcements Mutare
0900 Worship Singing Worship Team
0915 Speaker
“Living a Spirit-filled life” Mrs Rev Mutsindikwa
1015 Break
1030 NYEC Advisors NYEC Advisors
1130 Break
1145 Music Interlude Musician
1215 PA System Presentation NYEC Sec/ Chair
1245 Lunch
1400 Praise singing Rusitu Youth
1430 Speaker
“What is expected of a UBCYF youth” Rev Mahubo
1545 UBCYF Youth Centre Bro A Manyumbu
1615 Free time
1730 Supper
1645 Praise singing Bulawayo&Gwanda Youth
1900 Worship Worship Team
1925 Guest speaker UBCYF Director
2030 Testimonies
2100 Announcements & Close Secretary/Chairperson

Masters of Ceremonies:
0600 Kozanai Ndima
0830 Inah Timire(Mrs Mungana)/Content Makumbe
1400 Darlice Chinyadza
1900 Tawanda Ndarera

Friday 22nd April
0600 Morning Devotion Rev Mwale
0700 Breakfast
0815 Worship Singing Midlands
0830 Preaching Bro Ponai Takaya
0930 Music Interlude Musician
1000 Windows of HOPE
1115 Worship Worship Team
1130 National Evangelist
“Evangelism” Rev P Chingovo
1230 Lunch
1400 Praise and Worship / Announcements
1430 UBCYF Community Service Day: Bro Ngoni&Mish
1630 Free Time
1730 Supper time
1900 Praise singing Chipinge
1915 UBCZ Head Office Bishop Chibinjana
2000 Worship Singing Worship Team
2015 Guest Speaker Youth Director
2115 Testimonies
2130 Announcements & close Secretary
---The end----
Masters of Ceremonies:
0600 Sr Netsai(Ndima UBC)
0815 Media Ziko(Zvishavane)
1400 Rose Rutanhira/Nicholas Dube
1900 Sr Portia(Kariba)
Director of Social Responsibility ; N Chindondondo

Saturday 23rdApril
0600 Morning Devotion
“Passion for God’s work” Ev Mandirini
(Speaker)
0700 Breakfast
0815 Praise singing, Harare South
0830 Rusitu Bible College
0910 Music Interlude Musician
0920 Vakweyi Mr Chikavhanga
1015 Worship Singing Worship Singing
1030 Guest Speaker UBCYF Director
1130 Items and Testimonies
1145 Pinning Ceremony NYEC & Director
1315 Lunch
1430 UBCYF Annual Inter-District Sports Festival Tugwel& Norman&
Godfrey
1700 Supper time
1845 Praise&Worship Harare North
1915 Closing Remarks & Vote of Thanks NYEC
1930 UBCYF Annual Choral Music Competitions Director of Music
Bro Batsi Mahoso

Masters of Ceremonies:
0600 Sr Nomater Chivhumba
0815 Sr Kuda(Hre North)/Ngonidzashe(Parklands)
1400 Bro Mahoso(Midlands)
1900 Bridget Rusinga
1930 Batsirai Mahoso {Director of Music}

Directors of Games & Fellowship = Bro Tugwell&Norman & Godfrey

Sunday 24th April
0700 Church Service Rev Sindirao
0830 Breakfast & Departure
---The end----
Masters of Ceremonies:
0700 Jabulani Mukotsori

Notes:
1. All sessions on the programme will start promptly at the times shown.
2. This program is subject to change at the discretion of the NYEC

Conference Programme

Wednesday, February 16, 2011

now on FACEBOOK

UBCYF is now on facebook-you can find us through the Youth Director's email adress youthsdirector@yahooo.com

God bless UBCYF!

14 Feb NYEC letter to districts

United Baptist Church Youths Fellowship
16 George Rd, Hatfield
Harare

14 February 2011

District Chairperson/Secretary
RE ; 2011 YOUTH CONFERENCE&UPDATES
Greetings in the mighty name of our Lord and Saviour Jesus Christ, Amen.
We are writing to encourage and inform you about a few details below
2010 YOUTH CONFERENCE
On our January meeting we agreed that this year’s conference will be at Biriri High School and starts on the 20th-24th of April(from Wednesday evening to Sunday morning), the National Youth Assembly is there on the 19th of April(TUESDAY)from 5pm and as usual, we expect delegates from every church, with district committee members-as on our constitution(delegates should be 2 youths from each local church,one from each preaching point and all district committee members) and please bring 30 copies of your district reports.
The guest speaker this year is Rev J Mazorodze, our National Youth Director-lets pray for him.
Please also be advised that there is a week of fasting from 10-16April 2011,let us pray and fast for our youth department i.e the success of our Conference and Youth Projects, all youths are encouraged to be fasting this week.

Food pledges
We are again encouraging that district committees help us ask for food pledges for the conference, we have attached the list of some of the major food items that we need for the conference.You may send us a list of any pledged items by the 30th of March-should there be any-some districts always do a lot there-may God bless you so much
Contributory Fee
Contribution fee for this conference is 5us$(50rands). All youths will be allocated rooms and get food after paying these fees-we suggest that the district committees collect these monies before the conference, we will hand the district committees meal tickets for the moneys received before the conference starts-this will save you time when you come on the 21st.
Music Competitions
We have given all the interested districts the set-piece and we also organized a coaching clinic for them, thank you so much for attending. Our coach on the January meeting will also be our adjudicator-like the last 2years.
We also thank Baba G Kombo, Bhaffaloe Hardware MD, for the support that he renders to us through sponsoring the music competitions-great that he is also our National Father Advisor now. Lets pray for Bhafaloe Hardware-such generosity is really to be appreciated by us.
Directors’ Presents
We also agreed on our January meeting with all districts present that at the 2011 youth conference we presents to our Youth Director(Rev Mazorodze), we are going to include that in our conference programme just like last year, all districts will get at least 2minutes for them to present their present and a brief speech to our Youth Director-lets arrange presents as individuals and districts for the Youth Director, may we also try our best as a district-we all know how he works so hard for UBCYF
BUDGETS
Please may we all pay our budgets every month-a good idea in paying up budgets is to pay the monthly allocation to NYEC every month rather than trying to work so hard the last two months-please may all district committees fundraise through budget allocations to locals and other fundraising strategies/activities. We applaud Harare South for having paid a higher % of their allocated budget this year than any district.
Our FBC account details again;
Account Name ; United Baptist Youth Fellowship
Account Number; 6135094580132 (Mutare Branch)
NB;Always communicate with bro Content or Misheck whenever a deposit has been made.

PA System,
We thank you so much for the PA system pledges, Mhakwe,Rusitu,Ndima, Chipinge and some individuals from Mutare,Harare North and South have pledged for the PA system. We have managed to gather nearly half of the money needed for the PA system-we are buying the equipment that the money available can buy-we will be having them by the next conference.
Pledges are still welcome
Youth Centre
We thank God for the hard work that the youth centre committee(led by bro Ammial Manyumbu)is doing towards the youth centre. We are also reminding you about what we agreed that every youth in UBCYF pays $2 towards the youth centre-may all district committees submit the money to bro Content(Treasurer) by the 19th of April. The idea came from you(delegates)on the last National Assembly(April 2010) and all who were present agreed that this was going to be implemented in our various districts.
Nominees
As we may be aware, Sister Inah Timire married brother Nunurai Mungana, their wedding was in October 2010-we thank God for their wedding-they set an example to us. Sister Rose Rutanhira is also wedding brother Matokwe on the 30th of April. These two have faithfully served in the NYEC for the past 3 years. We are asking for two nominees per district to fill the post of National Youth Committee members-the nominees should be chosen by the districts and signed for by the District Advisors and the DS, without those signatures they will not be accepted-elections will be done on the April youth assembly.

We thank you so much for your cooperation and commitment-may we as youth live an exemplary life in our speech, love, conduct, purity and faith in all that we do in our districts

Yours in Christ,
_________ __________
Petros Mungana Misheck Mlambo
Secretary-UBCYF Chairperson-UBCYF

Cc
Youth Director
District Pastors
Head Office

Thursday, September 9, 2010

YOUTH PROJECT PROPOSAL

UNITED BAPTIST CHURCH YOUTH FELLOWSHIP

NYAKAMBA POUTRY PROJECT PROPOSAL

APRIL 2010
conteemak@yahoo.ca
ubcyf@yahoo.com
youthsdirector@yahoo.com

Introduction
1. Name of the Project : UBC YF Project
2. Type Of Business : Cooperation
3. Status of Project : Non Existent needs Funding
4. Type of Business : Poultry and Agriculture
5. Location Area of Business : Nyakamba Chimanimani
6. Postal Address : 10 Cripps Road, Palmerstone Mutare
7. Telephone ( Business) : +263 913 765 198,0912 551 432,0914 307221
8. Contact Details/ Postal Address : National Youth Executive Treasurer
Content Makumbe
100 Third Street, Mutare
9. Email Address : ubcyf@yahoo.com
10. Total Cost of Project : USD 1650
Owners Equity : USD 0
Loan Required USD 1650
11. Project Committee : Mr Gwinyai Muyambo( Supervisor)
Petros Mungana
Content Makumbe( Treasurer)
Nicholas Dube
Innocent Dube

Vision:
To be a leading provider in Chicken and other Agricultural Products owned by UBC Youth Fellowship in Manicaland and Zimbabwe as a whole as well as alleviating poverty by creating employment to youths in Zimbabwe

Mission Statement
The Poultry Project goal is that of a multi-fated success. Our first responsibility is the financial well being of the business. As well we will meet this goal while trying to consider the effect of our products as well as customers satisfaction, the Impact of our practices and choices will have on the environmental and the high quality of attitude, fairness, understanding and generosity between management, staff and customers and suppliers. Awareness of all these factors and the responsible actions that result will give our efforts a sense of purpose and meaning beyond our, basic financial goals. Would also ensure use of local raw materials and practice good business ethics

Future Plan
If the project is meeting its projection by month, 12 we will be scouting for a second premise and develop plans for the next unit. Our two-year goal is to have at least two big fowl runs, which can accommodate more than 10 000 chickens and a Purchase of a van, as well as diversifying into selling of rearing of chicken layers. Also our main goal is to have a combined Annual output of between USD 5000 to USD 10 000

1. EXECUTIVE SUMMARY
United Baptist Church Youth Fellowship project will be an Association, which will be owned by UBC YF youths, under the close supervision of the Farm Committee, with National Youth Executive Committee having overall responsibility. All the minimum legal requirements will be done, and we will plan to buy a shelf company. However, we have recently talked to the Managers of Bhafaloe Hardware, Mutare farm Suppliers, Farmco on the issue of supplying us with some inputs and they confirmed that they will constantly supply us with the inputs so that we can effectively run this poultry project. Our Fowl runs are currently located at Mr and Mrs Gwinyai Muyambo (our senior youth) farm in Nyakamba-Chimanimani area, and it will be on free basis.

The main aim of starting this business is to reduce financial burdens from our districts, and be financial stable as United Baptist Church Youth Fellowship as well as Creation of employment as well as alleviating poverty amongst Youth in Zimbabwe. We have therefore thought of starting this poultry project so that we assist youth activities and assist in meeting youths objectives.

United Baptist Church Youth Project will be selling both dressed (packed) and undressed chickens, selling of chicken cutlets, gizzards Chicken Liver, Chicken feet, chicken heads and in the long run we will engage in selling of stock feeds, chemicals, eggs, rearing of chicken layers. We will definitely diversify as soon as we start making profit. We are going to be serving small markets, and we will offer door-to-door delivery services, which are normally ignored or by passed by other giant producers who are already in the market. Our chickens will be branded and this will occur when we start making positive returns or profits.

We are at UBC YF project we want to ensure both Customer and Supplier satisfaction, and we would ensure that there will be a decreased number of unemployment rates of youth in Manicaland and Zimbabwe as whole, and this will move a long way in alleviating poverty and decrease cases of youth engaging in to anti-social practices within youth members

Our customers will be local residents of Mutare, Manicaland, Non Governmental Organisations (Windows of Hope, Pro-Active against Aids Trust and Governmental Organisations, Mission Schools, Secondary and Primary Boarding, Football Clubs (Mutare United), Restaurant and Hotels owners, United Baptist Church of Zimbabwe, Butcheries etc
We have ready suppliers who will be supplying us with the required inputs and raw meterials.some of suppliers who have confirmed to supply us include Bhafaloe Hardware,Mankep Hardware,Farm-Co,Bafs Hardware,Agri-Foods,GMB,Premier Company,Pulmcob Enterprises and other company who are promising to work with us.

According to the research carried by the project supervisors, many people in Zimbabwe due to electricity shedding and power cuts opt to take and cook chicken as relish for their meals than meat, because it gets ready easily and it does not consume lot of energy e.g. Firewood. More so many existing companies of chickens do not serve smaller markets, and they do not advertise their products so that it would sound cheap to them, but we as United Baptist Church Youth Farm will try to take advantage of other producer’s weaknesses to penetrate into the market and make profit. We are also targeting the historic 2010 World Cup, and we have planned to supply chickens to local hotels,lodges,and resturants.We do really have a vision to make huge profits by offering high quality chickens, offering efficient and good effective marketing services.

Customer will be assured quality services and their needs will be fulfilled. We will be operating uniquely and customers will be given a chance to view out their interests so that we can operate to suit their interests to achieve customer satisfaction.

All in one, we do not have capital of USD 1650 to effectively expand the project. We also intend to open a Current Account so as to keep safe our monies and check the cash inflow and outflows, as well as doing monthly audits as well as assessments of the project, one of the

The Supervisors has experience in Poultry Management and the other in Human Resources Management, we really have the confidence that the project will be effectively supervised and managed.

Our business Advisor is Mr. G Muyambo who is the owner of Nyakamba Farm and has great knowledge in poultry production, will assist in thus project.

2. Background and Start up Summary
According to the recently published statistics from the Government, about 87.5% of youths in Zimbabwe are Unemployed and dependant on elderly people. In addition, according to research in United Baptist Church of Zimbabwe youth department about 95% of the youths are unemployed and are facing difficulties in raising youths budgets due to unemployment. We have come together as a Committee so that we can effectively start this project so that we can make profit as well as create employment to other Youths as well as other people in Zimbabwe. We are also finding

difficulties in accessing monies to engage into other projects as well as honor some of our scheduled plans due to black of funds, this project will go a long way in improving the standard of living of both Zimbabwean youths and us (the owners). We are going to gain famous as United Baptist Church Youth Fellowship, and we will evangelize in and around Zimbabwe due to the effectiveness management of the project

We have also thought of starting this project to fulfill the Socio-economic and Religious needs of the Youth group. We have also find that in United Baptist Church youth and Zimbabwe as a whole there are a number child headed families, high rates of orphans and the vulnerable Children, so we intended to support these people in the community so that they will be treated as first class citizens not second-class citizens.

We are also youths out of school and the Income Generating Project will go a long way into assisting us, especially in creating employment for us since we will be workers and self employed.

We also attended a seminar on entrepreneurship, we were encouraged to start the project, we were given the basic types of projects youths can start, and we came together as youths and decided to
Start this chicken project as our main aim is to raise profit, encourage use of local technology, create employment, elleviate poverty as well as adding of value to Zimbabwean Youth. We also intend to fulfill organizational needs as well as get status in the country as youth. We will also assist the country in raising revenue through paying tax thus in the long run.

3. Market Summary
3.1) Product and Services
United Baptist Church Project will be selling Dressed and Un-dressed Chickens, Gizzards, Liver, Feet, head. We will be.
We will be offering door-to-door services, and we will serve smaller markets, which are ignored by big companies. Our products will be packed with well-labeled plastics, and the chickens will be of high quality

All this can be effectively done when the project receives funding and we get work started. Chicken rearing is easy to start with, the ideal knowledge we have and the energetic youths the owners of the project who are willing to work.

3.2) Production
We will be initially holding the project at Nyakamba in Chimanimani, about 120 Kilometers away from the Central Business District, but soon the production will take place in Mutare City if we find suitable premises and we effectively expand and we will make sure that there is a continuous and constant supply of chicken and we will be producing the chickens in a 3 week interval. Some of the chickens will be dressed and other will not be dressed. Cutlets will also be sold, and we will do the dressing at B&C Investments, and we will do the cuttings, Mr Content Makumbe and Mr. Gwinyai Muyambo the project supervisor(s) have ideal knowledge in dressing chickens and it wouldn’t be a problem, all this will be done at the premises of operation. Hygiene will be greatly maintained and there will be strict standards of sanitation, quality production and presentation or packaging of products.

3.3) Service
There will be three ways customers can buy, they can visit the premises and make direct selection of the products they want, we can also offer a door to door delivery of the products, and we can use our agents to sell the products that is butcher companies which are properly positioned and would attract many customers-that is the business people who will come to buy our products/chickens because they are mature and our services are efficient and the prices will be affordable.

4. KEY SUPPLIERS
Our key suppliers will be
 Bhafaloe Hardware Private Limited
 Mutare Farm Suppliers
 Farm and City
 Mainkep Hardware
 Agri-Foods Pvt Ltd
 Farm-Co Trading
 Pulscomb Trading-Harare
 Chinyika Chicks-Mutare
 Suncrest Private Limited
 Mutare Farm Suppliers

4.1) CUSTOMERS
Our customers will be Church Organizations like United Baptist Church of Zimbabwe during their Annual 5 day Revivals, United Baptist Church Youth Fellowship Conferences, Mutare United Football Club, Restaurants Owners, Couples about to Wed, Non Governmental Organisations e.g. Windows of Hope, Mission Schools( Biriiri High and Rusitu High),Wholesale owners, Supermarket owners e.g. Mr. Jiyamwa, and other potential customers.. More so some of our potential customers and they are promising to buy chickens as soon as they get ready for sell.

The supervisor made a direct interview with one of the Administrator and Team Manager of Mutare United Football Club Mr. Bera, and he said’ they normally buy 15 Chickens every week when soccer players go for camping’’.
Many organisation who sell chickens, ignore smaller markets, and they do not offer door-to-door services to customers, and also they do not do promotions and they do not advertise their products.

We also talked to Mr. Misheck Mlambo the Field Officer Windows of Hope and he again promised to buy 50 birds of chickens from us every holiday camp, and during any seminars they hold at their organisation
Lastly, we made a long chat with the Managing Director of Zvirimugwara Restaurant and Dangamvura Hotel Mr. Clemance Duri and he has confirmed that he will buy at least 150 birds of chickens from UBCYF farm as soon as they get ready anytime

This has given us the confidence and zeal to engage and expand into this Poultry project, because there is ready market.

5. MARKET PENETRATION
Entry into the market should not be a problem. The Project has high visibility with heavy foot traffic all day long and also the Location of the business is well known, and the project owners have in-depth knowledge in chicken rearing and have been at their homes at small scales We also have an Project advisor who will be advising us in the chicken rearing project and the advisor has been known for scooping the Manicaland Farmer of the year awards ( Mr. Gwinyai Muyambo, and we can also use this penetrate into the market. The local residents and other people always support new youth business people, and USD 15-USD 20 will be set aside for pre-advertising and public relations campaign.

5.1) MARKETING STRATEGY
Even though our products will be unique and we have ready market, we will effectively market our produce in the following ways:
 Printing of Pamphlets
 Advertising in the Local newspaper
 Personal as well as Postal Marketing
 Direct Advertising

In future, we do anticipate doing advertising campaigns and even advertising in the Television as well as designing an advertising magazine

5.2) Pricing
To have a favorable profit margin United Baptist Church Youth Farm will make a thorough research and check the prices of other producers and retailers and will have average pricing policy against those of the competitors as well will offer quality chickens as to compete with other competitors on quality and services, each chicken will cost USD 6

No credit shall be offered, we will be operating on cash and carry basis

5.3) MARKET /INDUSTRY ANALYSIS
Although the poultry production is challenging and a bit competitive more, more producers have fewer resources, and they operate unprofessionally, trends are very important, the farm is well positioned and will be operating professionally, and the prices will be moderate.
The project members carried out a feasibility study in and around Manicaland Province to see our Strengths, Weaknesses, Opportunity and Threats (SWOT) Analysis and came up with the following

6. FEASIBILITY STUDY
6.1) Strengths
 We are strong and energetic youths willing to work at the project, and have ideal knowledge in Poultry Production
 We have an Advisor who has great knowledge in Chicken Rearing Projects and has been coming the Farmer of the year in Manicaland province
 The project will work closely with specialist in Livestock production, notable the division and veterinary services
 The Business is effectively positioned and will attract many customers, thus business people who will come to buy our products
 All legal documents are available and we will be operating legally
 A market research was effectively done, and we have ready suppliers and customers willing to support us
 Location of the project is very strategic, there is ready market and good communication and transport networks
 We will be producing unique products
 The project gets its main strengths from the current shortage of protein sources, particulary meat.

6.1.2) WEAKNESSES
 The project cannot safely predict the trends in feed availability in projected years
 The project can not accurately predict the future trends due to unavailability of loyal customer
 We do not have capital to effectively expand and kick start the project. There are also well established companies who can manage to finance themselves, which include SunCrest,irvines Marecha Chicken Producers, Chinyika Chickens, pa Simango chicken producers- they are relatively big and well established, but we will try to market our products and try to bit competition, we shall market our products in the Manica Post if we get funding

6.1.3) OPPORTUNITIES
 Well-established farms/companies ignore smaller markets, and we at UBC YF Project will try to serve both smaller and bigger markets. We also have an opportunity to sell Chickens to our Church Organisations, Church Revivals Our Mission Schools e.g. Biriiri High, Rusitu High, Rusitu Hospital, Church organizations like Windows of Hope, Football clubs –Mutare United and Gaza Gunners, Highway Football Clubs, Potters Restaurant.
 The farmers also has the opportunity to obtain a market for giblets, manure and furthers thus getting extra revenue

6.1.4) THREATS
 We do not have capital to effectively start this Chicken Rearing Project
 Disease outbreaks in large herds can be very detrimental although a flock healthy programme will be strictly followed.
 Stock theft is currently rife and posses a threat to the business, although tough security measures has been put in place to combat this threat

All in one, our weaknesses are going to be our strengths, and we hope we will effectively operate towards our Vision

6.2) COMPETITION
About Five Major Chicken providers in Manicaland area sell chickens. Although this presents an obvious challenge in terms of market share, it also indicates the presence of a large, strong potential. The newest competitors have made their success entry based on an innovative concept or novelty. UBC YF will offer an innovative product in a familiar style at a completive price. Our aggressive plans of door-to-door delivery will also give us an advantage to create a good Market share before the competition can adjust or similar concepts appear.

6.2.1) COMPETITION STRATEGY
There are 3(three) major ways in which we will create an advantage over our competitors these include
• Product identity, quality and novelty
• High employee Motivation and Good sales attitude. –we will be going to give our workers food Hampers after every 3 months of full operation
• Door to door delivery, as well as packing of other chicken parts/cutlets
• Strong Pre-advertising campaign
7. COSTING AND PRICING ANALYSIS

An investigation was carried out by the Farm Supervisor with other Traders in Mutare and some parts of Zimbabwe on the average cost of a standard of a dressed Chicken and he came with following information

 Standard dressed and Un-dressed Chicken of about 2 kgs cost USD 6 to USD 6.50 in Manicaland and some parts of Zimbabwe as whole,( that’s where market is)
 A below Standard Dressed and Un-Dressed Chicken of.less than 2 kg’s cost USD 5

Therefore at UBC YF Project we are going to be rearing and producing Standard Chickens and it would be costing USD 6 this price include all direct, indirect costs and an overhead absorption basis used is based on Direct labor Cost.
No Credit facilities shall be offered and a discount of 2% on Bulky Purchases of more than 300 chickens will be given to potential customers.

8. EMPLOYMENT POLICIES
 UBC YF will employ 2 workers in the 3rd month of operating, and the other personnel are owners of the project, and are involved in the day to day operation of the business
 Employees will be motivated and will given all minimum operation requirements of the Job
 No discrimination shall be practiced and proper recruitment channels will be followed, there will be an Equal Employment Opportunity for every youth.
 A Pay structure and Salary structure will be introduced after operating and after making profit, the
 The project committee of the company are highly trained in will be used to make the operation of the Business a success.
8.1) MANAGEMENT/PERSONNEL OF THE PROJECT

1.1 FARM SUPERVISOR
 This will be one of the supervisors who will be responsible for the day-to-day operations of the project and he over sees the operations every employee. He does the following duties
 review of Lease agreements
 Reports to the National Youth Executive Committee
 Oversee entire transformation and operations of the organisiation
 See to it that rentals are up to date
 Final approval of purchases and any deals legal deals which affect the organization
 Involved in recruiting of employess,and practicing good employment practices

1.2 Treasurer/Accounts Clerk
 This will be also one of the project supervisors and will be responsible for the cash inflow and outflows of the projects proceedings. He is also responsible for purchasing of all materials required, and calculation on salaries and wages. He however reports directly to the Supervisor
 Responsible for banking of organisation funds, as well as doing all financial transactions of the organisation
 Has to be a signatory of every bank account opened by the organisation
 Asses the financial well being of the project

1.3) GENERAL WORKER
 S/he is responsible for feeding chickens
 Sees to it that chickens are safe and number tallies with that of the Log book
 Does any other duties assigned by the managing director
 Writing a monthly reports of the proceedings at the fowl run

9. CONCLUSION AND RECOMMENDATION

The Business Proposal, Financial and SWOT analysis indicate that this project is viable provided good management is practiced. Good Management will be assured since technical advice will be readily available from Livestock specialist and veterinarians from governments departments.

The project will also go a long way in assisting the smooth financial flowing of UBC YF activities.

RECOMMENDATIONS FOR THIS PROJECT IS DRAWN FROM THE FOLLOWING
i. The Financial analysis indicates that the project is technically viable
ii. The project being in the best interest of the UBC YF members and will be set to get enough support from other stake holders

10. Financial Analysis and Plan
Details of the financial requirements and operations are clearly elaborated in the attached cash flow. The whole loan plus any interest accrued shall be fully repaid within 6 months from the date of borrowing.
• Gross Margin analysis and Break-even price
The Gross margin analysis and Break- even price are in the cash Flow
Gross Margin -refers to the difference between the projects gross income and all expenditures. It is generally referred to as profit
Break-even Price refers to pricing that will just get the project into neither a loss nor a profit position. Given this definition comparing the calculated break-even prices and the actual prices of broilers, this project will have a great room for profitable pricing

The Return per dollar values indicated in the cash flow show that this project is highly viable. This figure sometimes expressed as a percentage, is the amount of profit gained for every dollar invested. The figures indicate that the proposed venture will be able to generate substantial profit, which will enable it to repay the loan advanced.

10.1) PROJECT REQUIREMENTS

ITEMS REQUIRED
QUANTITY
COST/ITEM
( USD)
TOTAL COST
(USD)
Broiler Chicks 300 $0.90 270.00
Stock Feeds 25 bags $26.00 650.00
Chemicals - $ 100 100.00
Feeding Equipments 20 $5.00 100.00
Structures/Fowl runs upgrading 300.00 300.00
Communication/Airtime 20 1 per Juice Card 20.00
Transport and Hiring - $20 per Delivery 20.00
Advertisement - 30.00 30.00
Labour 2 Months $40per Month * 2 Workers 160.00
TOTAL COST OF PROJECT 1650

Wednesday, September 8, 2010

Letter to Districts

United Baptist Church Youths Fellowship
16 George Rd, Hatfield
Harare

10 June 2010

District Youth Chairperson/Secretary
RE ; 1st FINANCE CIRCULAR AND NYEC UPDATES
Greetings in the name of our Lord and Saviour,Jesus Christ, Amen.
We thank God much for the new youth year which has just begun and are expecting our youth to work for the Lord even more this year than last year.
Budgets.
The Finance Committee met and deliberated about budgets, it was agreed that the budgets this year be as below:
District Amt(US$) District Amt(US$) District Amt(US$)
Mutare 1 500 Chipinge 700 Chimanmani 1 040
Hre North 1 500 Bulawayo 700 Mhakwe 800
Hre South 1 500 Save 350 Rushinga 150
Rusitu 800 Ndima 700 Marondera 300
Kariba 50 Midlands 400 Masvingo 200
Gwanda/West Nich 200 Chiredzi 150
As you can see,we have allocated districts less amounts than last year, this is so that we could all pay up our budgets, those who attended the National Youth Assembly got from our Treasurer our Financial position , we are always in the red and should really start working hard on income generating projects-as some districts are doing ie Chimanimani and Harare North.We have agreed that all districts pay half their budgets by the 31st of November.
We also failed to give Biriri High School any money for accommodation/use of the venue-this is contrary to what was agreed between us and Head Office concerning use of our church premises-we should rectify this within the next 6months ie paying a considerable amount of money to thank Biriri High for hosting us. Next time we think that we may need to charge a bit more as conference contribution fees than the 2us$ that we were charging-pitifully few people paid us$5, some youth were cheating too, we will work with the district committees to let them own up the difference of US$3.
Quarterly Reports
This is particularly for you district committee members, just a reminder, may you please send us a quarterly report every 3months ie end of July,end of Oct, end of January and April.The reports should be send to us by email ubcyf@yahoo.com or post, please liase with us and make sure that your district is not left behind-we also report quarterly as UBCYF to Head Office and it is important that district youth committees become responsible about reports.
The reports should show statistics , financial report ,plans for the year, challenges and any achievements so far.
PA System
As you are aware, NYEC has got plans to buy a P.A system for the youth-we have received pledges from some individuals and some districts-we are still appealing to all districts to send us any pledges they may have-we thank districts like Rusitu, Mhakwe, Chipinge for sending us their pledges-please may the others try to raise something towards the PA system-we are sure that with God, we will surely buy this PA system this year.
Constitution
As you are aware, at our last national youth assembly we agreed that we are now sending the final,draft constitution to Head Office. Head Office will send the copies to locals awaiting the National Church Assembly, we will amend the constitution if they point to us any anomalies especially consistency of our youth constitution in relation to the church constitution. We thank all committees(past and present),districts and individuals who took part in this constitutional amendment process-as you are aware,the constitution is for us and we all have to take part
Minutes of last Meetings.
Minutes of the January youth meeting with districts are out as well as our last national youth assembly. We regret that we cant send hard copies to you because it involves a lot of photocopying-we have constitutions to photocopy as well as these letters. We have attached the financial report to you on this report.
We will send you the hardcopies of the minutes to you soon as we get some money but we have send all districts with email addresses the minutes and constitution copies. This is a sure sign to us that we as UBCYF have to do better, far much better in our finances.
Our Youth Centre
We agreed as a youth assembly that every youth pays $2 which will go directly towards the youth centre. We are kindly asking all district committees(through the local committees) to ensure that every youth member in the district pays $2, this should be forwarded to the respective treasurers till it gets to the National Youth Treasurer, by the 25th of August(remember that it was actually an initiative from you so please lets all own up, every youth)-PLEASE ensure this is done
Communication.
We have always received complaints from some youth that NYEC does not communicate regularly, we have always explained that we are sending letters/updates every 3months and these letters are getting to the district youth leaders, we therefore urge district youth leaders to please disseminate any information that we send to all local churches in their districts-we used to read correspondence from NYEC to all the youth in youth gatherings-please do the same. As NYEC we shall always send you letters every 3months, as before. We also are appealing to all districts to send us(NYEC) the names of your new district committees and contact details ie phone numbers and emails-please may all districts send this information by the 15th of July.
Our UBCYF official emails email addresses are ubcyf@yahoo.com and youthsdirector@yahoo.com, we check these emails daily. You may also send reports through your Pastors, we will arrange to collect the letters if they are in the Pastor’s custody if you tell us.

Once again, we want to thank you all for the amazing trust that you have on us-we feel so humbled and at the same time proud of you, may God continue to bless UBCYF and may we all move together as one-especialy now more than before(Romans 4v32...with one accord).

Yours in Christ,

Content Makumbe Misheck Kugodah Mlambo
National Youth Treasurer National Youth Chairperson Cc
District Pastors
Head Office
Youth Director

Friday, June 11, 2010

ADVISOR's DESK

NYEC CORRESPONDENCE TO DISTRICTS

United Baptist Church Youths Fellowship
16 George Rd,Hatfield
Harare

10 June 2010

District Youth Chairperson/Secretary
RE ; 1st FINANCE CIRCULAR AND NYEC UPDATES
Greetings in the name of our Lord and Saviour Jesus Christ, Amen.
We thank you God much for the new youth year which has begun and are expecting our youth work even more this year for the Lord than last year. We also are appealing to all districts to send us(NYEC) the names of your new district committees and contact details ie phone numbers and emails-please may all districts send this information by the 15th of July.
Budgets.
The Finance Committee met and deliberated about budgets, it was agreed that the budgets this year be as below:
District Amt(US$) District Amt(US$) District Amt(US$)
Mutare Chipinge Chimanmani
Hre North Bulawayo Mhakwe
Hre South Save Rushinga
Rusitu Ndima Marondera
Kariba Midlands Masvingo
Gwanda/West Nich Chiredzi
As you can see,we have allocated districts less amounts than last year, this is so that we could all pay up our budgets, those who attended the National Youth Assembly got from our Treasurer our Financial position , we are always in the red and should really start working hard on income generating projects-as some districts are doing ie Chimanimani and Harare North.We have agreed that all districts pay half their budgets by the 31st of November.
We also failed to give Biriri High School any money for accommodation/use of the venue-this is contrary to what was agreed between us and Head Office concerning use of our church premises-we should rectify this within the next 6months ie paying a considerable amount of money to thank Biriri High for hosting us. Next time we think that we may need to charge a bit more as conference contribution fees than the 2us$ that we were charging-pitifully few people paid us$5, some youth were cheating too, we are working with the district committees to let them own up the difference of US$3.
Quarterly Reports
This is particularly for you district committee members, just a reminder, may you please send us a quarterly report every 3months ie end of July,end of Oct, end of January and April.The reports should be send to us by email ubcyf@yahoo.com or post, please liase with us and make sure that your district is not left behind-we also report quarterly as UBCYF to Head Office and it is important that district youth committees become responsible about reports.
The reports should show statistics , financial report ,plans for the year, challenges and any achievements so far.
PA System
As you are aware, NYEC has got plans to buy a P.A system for the youth-we have received pledges from some individuals and some districts-we are still appealing to all districts to send us any pledges they may have-we thank districts like Rusitu, Mhakwe, Chipinge for sending us their pledges-please may the others try to raise something towards the PA system-we are sure that with God, we will surely buy this PA system this year.
Constitution
As you are aware, at our last national youth assembly we agreed that we are now sending the final,draft constitution to Head Office. Head Office will send the copies to locals awaiting the National Church Assembly, we will amend the constitution if they point to us any anomalies especially consistency of our youth constitution in relation to the church constitution. We thank all committees(past and present),districts and individuals who took part in this constitutional amendment process-as you are aware,the constitution is for us and we all have to take part
Minutes of last Meetings.
Minutes of the January youth meeting with districts are out as well as our last national youth assembly. We regret that we cant send hard copies to you because it involves a lot of photocopying-we have constitutions to photocopy as well as these letters. We have attached the financial report to you on this report.
We will send you the hardcopies of the minutes to you soon as we get some money but we have send all districts with email addresses the minutes and constitution copies. This is a sure sign to us that we as UBCYF have to do better, far much better in our finances.
Our Youth Centre
We agreed as a youth assembly that every youth pays $2 which will go directly towards the youth centre. We are kindly asking all district committees(through the local committees) to ensure that every youth member in the district pays $2, this should be forwarded to the respective treasurers till it gets to the National Youth Treasurer, by the 25th of August(remember that it was actually an initiative from you so please lets all own up, every youth)-PLEASE ensure this is done
Communication.
We have always received complaints from some youth that NYEC does not communicate regularly, we have always explained that we are sending letters/updates every 3months and these letters are getting to the district youth leaders, we therefore urge district youth leaders to please disseminate any information that we send to all local churches in their districts-we used to read correspondence from NYEC to all the youth in youth gatherings-please do the same. As NYEC we shall always send you letters every 3months, as before.
Our UBCYF official emails email addresses are ubcyf@yahoo.com and youthsdirector@yahoo.com, we check these emails daily. You may also send reports through your Pastors, we will arrange to collect the letters if they are in the Pastor’s custody if you tell us.
Once again, we want to thank you all for the amazing trust that you have on us-we feel so humbled and at the same time proud of you, may God continue to bless UBCYF and may we all move together as one-especialy now more than before(Romans 4v32...with one accord).

Yours in Christ,

Content Makumbe Misheck Kugodah Mlambo
National Youth Secretary National Youth Chairperson
Cc
District Pastors
Head Office
Youth Director

Tuesday, April 6, 2010

2010 Annual Youth Conference Programme

United Baptist Church Youth Fellowship
(U.B.C.Y.F)

Annual National Youth Conference
Theme:
“Pawatsika watora”
Joshua 1v3
BIRIRI HIGH SCHOOL
Guest Speaker:
“Rev Mabhena”
Of
Marondera UBC

Wednesday 23rd April
1400 Arrivals & registration
1730 Supper time
1900 Praise singing HRE South
1930 Welcome, Roll call, Introductions Secretary
1955 Official opening Director
2005 Welcome Choir… Mhakwe YouthChoir
2010 Worship singing Worship Team
2025 Guest Speaker:
“Pawatsika watora”” Rev Mabhena

2125 Announcements & Close Secretary

Master of Ceremonies :
Batsirai Mahoso

Thursday 24th April
0600 Morning Devotion Rev Mkama
0700 Breakfast
0830 Praise singing, Save
0900 Worship Worship Team
0915 Windows of HOPE
1100 Break
1115 Expanding our Borders Rev Chingovo
1230 Lunch
1400 Praise Singing Bulawayo Youth
1425 PASSSION for God’s work Rev Muripo
1545 Guest Musician vaManyeruke
1630 Director’s Objectives Yth Director
1720 Supper
1900 Praise singing Rushinga Yth
1920 Youth Advisor M&F Advisor
2000 Guest Speaker:
“Pawatsika watora” Rev Mabhena
2130 Testimonies All
2145 Announcements & Close Secretary
Masters of Ceremonies:
0600 Nelson Vhukani
0900 Rhoda(Mhakwe)/Rose Rutanhira
1400 Brian Taputsa/Godfrey Chimana
1900 Content Makumbe/Inah Timire

Friday 25th April
0600 Morning Devotion RevManyumbu
0700 Breakfast
0815 Praise Singing Mhakwe Youth
0830 Speaker-Own Topic Pastor Q Saunders
1015 Ruiyano&Vakweyi Ruiyano/Vakweyi
1045 Guest Musician vaManyeruke
1115 Projects&Financial Self-Reliance Rev O Tapera
1215 Lunch
1400 Praise singing/ Announcements Chipinge
Youth
1430 UBCYF Annual InterDistricts SPORTS Batsirai /Tugwell
1730 Supper time
1900 Praise singing Chimanimani & Midlands
1930 General Remarks NYEC
1945 UBCZ Head Office Rev Chibinjana
2020 Guest Speaker:
“Pawatsika watora” Rev Mabhena
2130 Announcements Secretary
Masters of Ceremonies:
0600 Prince Muusha/Mike(Gwanda)
0900 Jabulani Mukotsori/K Biriwasha
1400 Bro Munya-Rushinga
1900 Chiedza(Save)/Tapererwa(Hre)
Director of Social Responsibility-

Sunday 27th April
0700 Sunday Service Rev Munedzi
0900 Breakfast & Departure
---The end----
Masters of Ceremonies:
0700 Incoming NYEC Chairperson

**Guest Choir is Chimanimani
**Other choirs will be getting in here and there before/after speaker
**Competitions will start earlier this time
**B Mahoso&Duncan for Games, Collen Mkondomi for music

---May God bless UBCYF abundantly---

NationalYouthExecutiveCommittee
Saturday 26th April
0600 Prayer, Fasting &Giving” Mrs Rev Mahubo
0700 Breakfast
0830 Spiritual Gifts Rev T Myambo
1000 Musician vaManyeruke
1015 Speaker Pastor Q Saunders
1115 Director’s Welcome Chairperson
1215 LUNCH
0400 Praise and Worship Ndma/Rusitu
1430 Pinning Ceremony NYEC& YthDirector
1530 Pawatsika Watora” Rev Mabhena
1645 FREE TIME
1730 Supper
1900 Praise and Worship
0730 Presentations, ClosingRemarks& Vote of Thanks NYEC
0750 UBCYF Annual Choral Music Competitions Director of Music
Masters of Ceremonies:
0600 Thomas Marijeki/Nicholas Dube
0815 Bro N Karidza
1400 Ammiel Manyumbu
1900 Freedom Mwatenga
2030 Collen Mukondomi{Director of Music}
Director of Games & Fellowship = Tugwel Chadyiwanembwa

CORRESPONDENCE TO ALL UBCYF DISTRICTS

United Baptist Church Youths Fellowship
16 George Rd,Hatfield
Harare

25 February 2010

District Chairperson/Secretary

RE ; 2010 YOUTH CONFERENCE&UPDATES
Greetings in the mighty name of our Lord and Almighty Jesus Christ, Amen. We are writing to update and inform you about a few things especially about the 2010 Annual Youths Conference

2010 YOUTH CONFERENCE
On our January meeting we agreed that this year’s conference will be at Biriri High School and starts on the 21st of April, as on the calendar, the guest speaker is Rev Mabhena, of Marondera UBC and the theme verse is Joshua 1 verse 3-lets all pray for God to use our speaker in a mighty way. The change was after taking into consideration our financial position as UBCYF(please analyse the treasurer’s Financial report handed to all delegates on our January meeting).
There is also the usual annual youth assembly which, as you are aware , is a business meeting that is held every time a day before the Annual Youth Conference, this time on the 20th of April .We expect delegates from each district(delegates should be 2 youths from each local church,one from each preaching point and all district committee members)and PLEASE bring 30 copies of district reports.

Food pledges
We are again encouraging that district committees help us ask for food pledges for the conference. Please send the list of pledges to us as soon as possible-some districts are doing great there-may God bless you, please send the list of pledges by the 30th of March-and the food should be submitted to NYEC on the 21st of April 2010.

Contributory Fee
Contribution fee for this conference is 2us$(20rands)for those youths who are form six and below-and 5US$(50rands)for those who are school leavers or have gone past form 6. All youths will be allocated rooms and get food after paying these fees-we suggest that the district committees send us the list of youths attending so that our ushers allocate you rooms before the conference-it will save you time when you come on the 21st
.
Music Competitions
We have given all the interested districts the set-piece and we also organized a coaching clinic for them, thank you so much for attending. Our coach on the January meeting will also be our adjudicator-like last year.
We also thank Baba G Kombo, Bhaffaloe Hardware MD, for the support that he renders to us through sponsoring the music competitions. Lets pray for his business-such generosity is really to be appreciated by us.

Nominations
As you are aware, our office ends on the 31st of April 2010 and we should elect a new committee that runs from May till April 2012.Please may all districts submit the nominations of the office bearers to the Youth Director ,you can email at youthsdirector@yahoo.com or please communicate to him through his 011315854 to make arrangements on how to send the nominations-we agreed on our January meeting with all districts that the nominations be received by the youth director by the 31st of March 2010.

Directors’ Welcome Ceremony
We also agreed that on our next youth conference we welcome our Youth Director(Rev Mazorodze), we are going to include that in our conference programme, all districts will get at least 3minutes for them to present their present and welcome speech to our Youth Director-lets arrange presents as individuals and districts for the Youth Director.

BUDGETS
As is now our custom, we have written below the moneys received by us from districts since May 2009 todate
DISTRICT AMMOUNT DISTRICT AMMOUNT
Mutare $525
Chimanimani $150

Rushinga Nil
Harare North $750

GwandaWest Nich Nil
Harare South $175
Midlands Nil
Bulawayo $160
Chipinge $325
Masvingo Nil
Save $150
Chiredzi Nil
Kariba Nil
Mt Darwin Nil
Marondera Nil
Mhakwe $60
Ndima $125
Rusitu $135
As you can see, most districts have not paid even a cent and no district has paid half its budget. Please may we all pay our budgets every month-a good tip in paying up budgets is to pay a little every month rather than trying to work so hard the last two months-please may all district committees fundraise through budget allocations to locals and other fundraising strategies/activities. We are really in great need of cash as UBCYF-to fund our conference and other youth programmes.We applaud Harare North for having paid a higher % of their allocated budget this year than any district

TRIP TO SA
We are planning that we buy our PA system in South Africa end of March-the Director shall combine this with meetings in Pretoria and Johannesburg where he will meet with the Youth Pastor& Director of Central Baptist Church and Baptist Union-the meetings have already been scheduled and will also be attended by bro Petros Mungana-we thank you so much for the PA system pledges, send them to us by the 20th of March please

We thank you so much for your cooperation and commitment-may we as leaders lead by exmple in our speech, love, conduct, purity and faith in all that we do in our districts

Yours in Christ,
_________ __________
Petros Mungana Misheck Mlambo
Secretary-UBCYF Chairperson-UBCYF
Cc
Youth Director
District Pastors
Head Office

Report to UBCZ Vice Chairman

TO ; THE VICE CHURCH CHAIRMAN
FROM ; UBCYF YOUTH CHAIRMAN
DATE ; 15 MARC 2010
RE ; REPORT OF THE YOUTH FROM JAN-MARCH 2010
Here is a report from UBCYF for the three months ending March
ANNUAL YOUTH CONFERENCE
As per our letter to you,we met as UBCYF NYEC and district reps on the 29th and 30th of January and deliberated about the 2010 Youth Conference. This year we again agreed that the speakers be all from our church and they are ;
*Rev Mabhena-main Speaker,Rev Muripo,Ev Mukama,Rev Chingovo,Mrs Mahubo and Rev Muyambo-they have all been approached already. We have also invited the Youth Director of Central Baptist Church(Pretoria) to be one of the Speaker
And the theme is from Joshua 1verse 3.I also emailed you about our January meeting agreement to change the venue from Harare to Biriri,same dates. We will send you the conference programme within the next three weeks. You are also on the programme on Friday in the evening. Please be there then
DIRECTOR’s WELCOME
As youth we agreed to organise a welcome ceremony for our youth director at the next Annual Youth conference-we have arranged that every district gets time to give a brief speech and present their token of welcome to the director. We are inviting you to this programme which will be done on Saturday afternoon starting at 3pm.
VISITATIONS
We have managed to visit all our districts with the exception of Kariba. We managed to meet youth-especially the district youth committees, we are enjoying good communications with our districts. Workshops shall also be planned for the district youth committees in future
FINANCES
We are encouraging our fellow youth to pay up budgets-we have also paid a bit of our levy to Head Office-we pledge to pay our levy to you as UBCYF-we will do better.
PA SYSTEM AND SOUTH AFRICA TRIP
We are planning to buy our own PA system as we have informed you before. This will be combined with a trip to South Africa where there will be a meeting with Central Baptist Church Youth Pastor in Pretoria,Pastor Quentin Saunders,and the Youth Director for the Baptist Union of South Africa(Pastor Tony Christian).We should be having the PA system by the next Annual Youth Conference.
YOUTH CONSTITUTION
We are sending you the draft constitution for approval in May-this will be after the Youth Assembly in April-all youth have been consulted.
YOUTH FARM
We have bought the farming inputs needed to kickstart the Youth Farm project.We have bought fertiliser and seed enough for the project, they are being stored at the farm now-we shall work out the logistics about labour. It should also be reported to you that Mr G Muyambo allowed the youth to cultivate on his land-the “Youth Farm’ is actually his farm that he allows us youth to use.
We have appointed a subcommittee being headed by bro Mungana to work towards the farm
PLANS;
**Buying a PA system when the director and youth secretary goes to SA.

Yours in Christ

Misheck Kugodah Mlambo
UBCYF Youth Chairman
0912551432

Financial report

Thursday, October 22, 2009

UBCYF : Finance Statement

<< Click on the Report Below for Full Sized Printer Friendly Copy >>

Wednesday, September 30, 2009

Youth Conference 2009 Pictures

Veteran Gospel Musician MECHANIC MANYERUKE peforms at the 2009 Conference.
UBCYF Conference

Tuesday, September 29, 2009

NETWORK / PARTNERSHIP > Meeting with Pastor Saunders in Pictures

The National Youth Executive Committee (NYEC) managed to meet the Central Baptist Church Youth Pastor (Pretoria) Quentin Saunders on the 25th of Sept in Pretoria.Above is Pastor Saunders with Rev. Maphosa and NYEC Chairperson Misheck Muyambo.

Friday, September 4, 2009

From The Chairpersons Desk

1.0 Introduction
1.1 It is my pleasure to present to you this report ,please note that from Jan-March was not much activity save our meeting in January, conference preparations and visits to districts by the NYEC.

2.0 Youth Statistics&Programmes
2.1 Youths members of the UBCYF todate, statistically, are around 4 000.

In January we managed to hold a meeting with districts(delegates) from 10 districts namely Mhakwe, Rusitu, Chipinge, Marondera, Harare North, Harare South, Mutare, Save , Chimanimani and Ndima. The meeting was mainly to talk about the Annual Youth Conference and related issues,at the meeting it was agreed that;
 We ask head Office that we start conference by our usual general assembly on Tuesday the 21st
 The Guest Speaker is Rev Zunga-he has agreed, them is from 2Kings 6&7
 The conference will be at MTC again this year
 The nominees for the post of Director be sent to Head Office-and ask them if they could appoint the Director by the conferences dates that will be great.
We managed to hold a Music Coaching Clinic for the districts that will compete at the conference Music Competitions.

 Plans
As NYEC members we wish to improve on visitations to the districts which we represent ,to encourage them to pursue and meet our key objectives on all the programmes that they do.
2.2 Our Objectives also shape our plans and activities as highlighted below;
We developed objectives in five (5) broad categories, namely: -
2.2.1 Evangelism – We intend to evangelise through Evangelism Crusades-we did one successfully at Bikita fashu Minerals in November-plans are that we do one in Chiredzi by year-end.
2.2.2 Fellowship – We sought to promote fellowship, first amongst ourselves and secondly with other groups that share similar bases of faith as we. We will start by inviting some other youths groups in our programmes-however the youths groups shld have the basis of faith similar to ours
2.2.3 Social Responsibility – Recognizing the importance of making an impact in the communities in which we exist, we sought to promote this responsibility amongst our members. Sadly though, this idea is still new to most of us thus we have taken a decision to have a full-scale launch of Social Responsibility at our forthcoming Annual Conference in April 2009 through cleaning the Sakubva rank
2.2.4 Financial Self-Reliance – Our youth group’s culture is characterized by struggling and dependency. We will keep encouraging our youths to work towards paying up our budgets
2.2.5 Spiritual Maturity – We think this is the most important of them all – local church Pastors, advisors, elders e.t.c. really need to help us there-youths need constant mentoring, all districts to be encouraged to hold youths revivals, conduct bible studies etc, this is very important
2.2.6 We are also planning to work closely with the Head Office -especially concerning our constitution-consulting them would help.

3.0 Requests
 That the youths levy be lowered for us-we are struggling to pay monthly-we shall pay something though, especially after the Youths Conference

In his service,

Misheck Kugodah Mlambo
Youth Chairman
United Baptist Church of Zimbabwe

18 Feb 2008

Thursday, September 3, 2009

UBCYF DRAFT CONSTITUTION

ARTICLE ONE – INTRODUCTION
Preamble
Gender Consideration
Matters on which this constitution is silent

ARTICLE TWO- NAME, MISSION STATEMEMENT AND OBJECTIVES
Name
Our Mission
Our Objectives

ARTICLE THREE- BASIS OF FAITH
Basis of Faith

ARTICLE FOUR- MEMBERSHIP OF THE U.B.C.Y.F
Ordinary (Full) Membership
Associate Membership
Membership Oath
Youth Uniform

ARTICLE FIVE – ADMINISTRATION AND ORGANISATION
Youth National Assembly (YNA)
Youth District Assembly
Youth Director
National Youth Executive Committee
National Fund-Raising Committee
Audit Committee
District Youth Executive Committee
Local Church Youth Committee
Youth Advisors
Preaching Point Committee
General Guidelines in Leadership Roles

ARTICLE SIX- MEETINGS ESTABLISHED BY THIS CONSTITUTION
Annual Youth Conference
District Youth Revivals
Local Church Youth Revivals
UBCYF Thanks Giving
UBCYF National Day of Prayer

ARTICLE SEVEN-DISCIPLINARY GUIDELINES IN THE UBCYF
General Provisions and Disciplinary Measures for All Members
Disciplinary measures for office bearers

ARTICLE EIGHT – CESSATION OF THE UBCYF
8.1 Existing Committees, Assets, and Liabilities of the UBCYF

ARTICLE NINE- AMMENDMENTS TO THIS CONSTITUTION
Who Proposes the amendments
How They Are Made

ARTICLE TEN- PROVISIONS FOR CONSTITUTIONAL TRANSITION
General Provisions
Specific Provisions
Expiry of this Article

ARTICLE ONE- INTRODUCTION
Preamble
this constitution sets out the regulations governing the UNITED BAPTIST CHURCH FELLOWSHIP, hereinafter referred to as the UBCYF and is binding upon all groups and individuals thereof.
This constitution recognises the bible as the only law for salvation and subsequent Christian living
This constitution will not intentionally contradict that of the UNITED BAPTIST CHURCH OF ZIMBABWE hereinafter ruffed to as the UBCZ and where they may the provisions of the latter shall prevail.
This constitution supersedes any previous constitutions of the UBCYF
This constitution comes into effect from 01 January 2009.
Gender Considerations
Where words in the masculine appear, the corresponding feminine shall also apply, for example he (she), him (her), his (hers) e.t.c except where the context indicates otherwise.
1.3 Matters on which this constitution is silent
Where this constitution is silent on a matter, the committee concerned shall, in consultation with the advisors and their mother committee, decide on the observance of such matters.
ARTICLE TWO- NAME, MISSION STATEMENT, VISION AND CHIEF OBJECTIVES
Name
This group is called UBCYF and is a department under the UBCZ. It is thus found in all areas where UBCZ exists.
The calendar year of the UBCYF shall be the same as that one of the UBCZ, presently December to November.
Our motto from 1st Timothy 4 verse 12, is `Let no-one despise thy youth, but be ye an example unto the believers in speech, in conduct, in love, in faith and in purity. `
Our youth hymnal is hymn number 63 in the Ndau Hymn book of the UBCZ.
Vision
Our Vision is `to be an exemplary youth group that focuses on fellowship and evangelism`
Mission
Our mission statement: “The United Baptist Church Youth Fellowship is a department of the United Baptist Church of Zimbabwe which subscribes to the Christian values of our ling God. We aspire to Spiritual Maturity and seek to meet the spiritual and social needs of our communities through evangelism and fellowship. We are committed to the growth of the United Baptist Church of Zimbabwe, both in Zimbabwe and in foreign land.”

1
2.4 Objectives
Financial Self Reliance
Evangelism
Fellowship
Social Responsibility
Spiritual maturity
ARTICLE THREE- BASIS OF FAITH

Basis of Faith
Our basis of Faith is the same with that of our church UBCZ and is as follows:
WE BELIEVE IN THE DEVINE INSPIRATION AND AUTHOURITY OF THE SCRIPTURES. By this is the miraculous guidance of the Holy Spirit in their original writing, extending to all parts of the scriptures equally so that the result is the very word of God. The only infalliable rule of faith and practice. More-over it is our conviction that god exercised such care and and providence through the ages in preserving the written word that is the scriptures we now have then are in every essential particular , as originally given and contain all things necessary to salvation.
WE BELIEVE IN ONE GOD. Enternally existing in three persons: Father, Son, Holy Spirit.
WE BELIEVE IN THE REALITY AND PERSONALITY OF SATAN: that he is the archenermy of God and man, that seeks to discredit and dishonour God and deceive all mankind.
WE BELIEVE THAT MAN WAS CREATED IN THE IMAGE OF GOD: that he sinned and incurred not only physical death but also spiritual death, which separation from God,that human beings are born with a sinful nature and that in the case of those who reach moral responsibility become sinners in thought, word and deed.
WE BELIEVE THAT JESUS WAS BEGOTTEN OF THE HOLY SPIRIT, and born of the virgin Mary and is true God and true man.
WE BELIEVE THAT THE LOLRD JESUS DIED FOR OUR SINS, according to the scriptures as a represenatative and substitutionery sacrifice. We believe that salvation is in Christ and his blood, and that this salvation is a gift of God, receivable through faith alone, apart from any works on the part of recipient, whose works up to the time of salvation have been “dead” and “wicked” works.
WE BELIEVE IN THE RESSURACTION OF THE BODY OF OUR LORD , in his ASCENSION to heaven, and in his PRESENT LIFE THERE for us as a high priest and Advocate.
WE BELIEVE THAT ALL WHO BY FAITH AND REPETANCE RECEIVE THE LORD JESUS CHRIST ARE BORN AGAIN . of the Spirit of God, and thereby become the children of GOD.

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i) WE BELIEVE THAT IT IS NECESSARY FOR ALL BELIEVERS TO MAINTAIN GOOD WORKS. And provide things honest in the sight of all man, however, not in order to be saved, but because we are saved.
j) WE BELIEVE IN THE GREAT COMMISSION OF OUR LORD JESUS CHRIST to give the gospel to every creature in both its worldwide and local emphasis.
k) WE BELIEVE IN THAT BLESSE HOPE , THE PERSONAL AND VISIBLE (bodily) return of our lord and Savior Jesus Christ to this earth, where he will rule and reign.
l) WE BELIEVE IN THE BODILY RESURRECTION OF THE JUSTAND UNJUST, to the everlasting joy of the saved and the everlasting conscious punishment of the lost.
m) WE BELIEVE THAT CHRIST LEFT TWO ORDINANCES FOR HIS CHURCH, namely, BAPTISM and the LORD’S SUPPER. We believe that baptism is the immersion of the believer in water in the name of God Father, Son, and Holy Spirit symbolizing the believer’s union by faith with Christ in his death burial and resurrection. We believe that the Lord’s supper is the symbolic memorial feast by which we look back in faith to the cleaning blood of the cross, we look up in love to our heavenly father as we feast upon the (efficacy) of his son showing the father what we have found in the Son and we look forward in hope to our Lord’s return.
ARTICLE FOUR – MEMBERSHIP OF THE UBCYF
Individuals shall be members of the UBCYF by either Ordinary membership or Associate Membership as follows:
4.1 Ordinary (Full) Membership
Full members of the UBCYF are the baptized, unmarried members of the UBCZ who have not lost their virginity.
Unmarried single parents aged forty years and below, who are baptized members of the UBCZ shall be full members provided
he has willingly served and completed such disciplinary measures as the church may have imposed on him
he will not take up any position of leadership in any committee established by this constitution.
he shall be entitled and encouraged to participate fully in all UBCYF activities.
All members of the UBCYF who move from one place to another are to be in possession of transfer letters for their membership at local churches.
Associate membership
The following shall be Associate members of the UBCYF and shall be called Senior friends:

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1) Baptized and unmarried members of the UBCZ above the age of forty years.
2) Married and/or wedded members of the UBCZ below the age of forty years
Associate members are free and welcome to participate fully and advice in all Youth activities However they shall not be eligible to vote or to hold any UBCYF office except where permitted by this constitution.
Membership Oath
Full members of the UBCYF and those aspiring to be full members of the UBCYF, promise to do and obey the following:
To memorise, remember and practise the youth verse and motto, which is 1st Timothy 4 verse 12
To live a holy life and to do all things in the fear of the Lord .
To be trustworthy in all that they do and work.
To work hard to spread the gospel to promote the work of the UBCYF and that of the UBCZ.
To visit all the members who are no longer attending UBCYF and church meetings regularly.
To visit members and non-members who are sick.
To exercise long-suffering, general self-control, to control our tempers and to avoid using coarse or indecent language.
To have self-respect, to respect each other and our elders.
O have one Christian girlfriend or boyfriend at a time, and to conduct such affairs in a Christian manner.
Members shall always dress decently, so that their dressing does not destroy their personal or group testimony.
To show reverence to , in and around the House of God.
Members shall not smoke or drink any intoxicating (alcoholic) substances. Members shall not take harmful drugs.
To know and do all those in things in the UBCYF constitution.
The Youth Director or when not possible, any full time pastor of the UBCZ shall read the above to full members and those aspiring to be full members of the UBCYF and following him the youths shall recite the above with their own mouths. This shall be done where possible, before the larger body of the UBCZ, at the following events:
The baptisms of those members of the UBCZ, who after the baptism, become members of the UBCYF as per section 4.1
At the start and the end of the youth conference.
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At the Youth Uniforming Ceremony, by those being uniformed, before they are uniformed.
On the annual Youth Sunday, normally in September of each year.
When all new youth committees are being installed.
At the Youth National Assembly and the Youth district assembly.
Youth Uniform
The UBCYF shall have its own uniform, distinguishing it from other departments within the church and from other external youth groups.
The uniform shall be a collared T- Shirt and design(s) and or logo(s) shall predominantly feature the traditional colours of the church, i.e Red, Black and White.
The design(s) and or logo(s) or print on the T-Shirt shall be determined from time to time by the NYEC.
The uniform is to be worn only at the following occasions, and then must be worn:
At all times when the Vakweyi and Ruiyano groups of the UBCZ wear their uniforms.
During the period of the annual Youth Conference.
At the funeral of a member of the UBCYF, and the UBCZ.
At all times when youths are preaching.
Names of members to be uniformed at the annual youth conference shall be submitted at the Youth National Assembly. Members should by that time have fully paid any costs for the production of the uniform.
Names of individuals being uniformed are to be cleared as follows:
Youth Committee, Board of Deacons and Board of Elders/Pastor at local church level.
District youth Executive Committee.
District superintendent
Other than at the Annual Youth Conference, Youths may be uniformed in the district once a year, at an occasion determined by the District Youth Executive Committee provided that the District Committee has notified and obtained go-ahead from NYEC.
Notwithstanding any consideration paid for the production of the uniform, uniforms remain the property of the UBCYF and may be recalled where a uniformed member has violated any part of this constitution in their conduct, for example, section 4.1 (a) or 4.3 (a) (1) to (13).
ARTICLE FIVE- ADMINISTRATION AND ORGANISATION
Youth National Assembly (YNA)
Definition , Authority and Composition
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This shall be the annual General Meeting of the UBCYF, held normally in the month of January.
The YNA is the highest decision making board of the UBCYF and its decisions are binding until so changed by a subsequent assembly.
The following shall attend the assembly, them being called “registered delegates”:
(i) All members of the NYEC
(ii) All District Chairpersons. Where a district chairperson cannot attend he shall delegate one member of his DYEC to attend in his place.
Two (2) delegates not members of (3)(i) and (3) (ii) above, from each local church, one of which should be a member of the Local Church Youth Committee.
One (1) delegate , not a member of (3)(i) and (3) (i) above, from each preaching point, who must be a member of the preaching point youth committee.
All District youth Advisors or their representatives.
All Pastors of the UBCZ.
The Bishop and Church Chairman of the UBCZ shall always be invited to the Youth National Assembly.
Procedure of the YNA
The Youth President or his delegate shall chair the assembly.
With the exception of the Youth Advisors and all the Pastors of the UBCZ all those listed under section 5.1 (a) (3) shall be eligible to vote.
Local churches whose budgets are not paid up, automatically lose their right to vote, but are included in the quorum.
Apart from those listed under section 5.1 (a) (3); any other members of the UBCY and the UBCZ are welcome to attend as observers. Orbservers shall attend at their own cost, shall not be permitted to vote and they shall speak only at the invitation of the chair.
Except where herein stated or where deemed necessary by the chair, voting shall be by the show of hands, on a one man one vote basis with a simple majority required to endorse decisions. The president of the UBCYF shall have a casting vote in all general matters.
Voting for office bearers shall be by secret ballot, on a one man one vote basis.
The quorum of the YNA shall be one more than half of the youth delegates due to attend the meeting.

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Business of the YNA
To receive and deliberate upon the following reports and recommendations therein, and to make decisions based on them.
THE Youth Director’s report
The Youth President’s report
The Youth Treasurer’s report
The Audit Committee’s report
All district reports. Districts’ reports should be signed by the District Chairpersons, and the District Superintendant for them to be tabled before the YNA.
To elect when necessary office bearers for all National Youth Committees
To respond to any queries brought from the Districts and to conduct any other business as may arise.
Youth District Assembly
Definition, Authority and Composition
This shall be an Annual General Meeting of the UBCYF Districts, held once in the month of December and the Following shall attend :
All members of the District Youth Executive Committee
Three delegates not members of (1) (i) above, from each local church, one of which shall be the chairperson or the Secretary, and at least one shall not be a member of the Local Church Youth Committee.
One (1), not members of (1) (i) above from each preaching point.
All District Advisors, and all Pastors in the District.
The NYEC representative for that District, where possible.
The District Superintendant and the youth director shall always be invited to see these assemblies and the director shall attend where he can.
Procedure of the Youth District Assembly
The District Executive Chairman or his delegate shall chair the Assembly.
With the exception of those mentioned in sections 5.2 (a) (1) (iv) & (v) all those in section 5.2 (a) (1) shall be eligible to vote
Apart from those listed under section 5.2 (a) (1); any other interested members of the UBCYF and UBCZ are welcome to attend as observers. Observers shall attend at their own cost, shall not be permitted to vote and they shall speak only at the invitation of the chair.
Except where herein stated or where deemed necessary by the chair, votingh shall be by the showing of hands, on a one man one vote basis, with a simple majority required to endorse decisions
The District Chairperson shall have a casting vote in all general matters.
Voting for office bearers shall by secret ballot, on a one man one vote basis, with a simple majority required for a result.
The quorum of the DYA shall be at least (3/5) three fifths of the youth delegates due to attend the meeting.
Business/ Duties of the Youth District Assembly.
To receive and deliberate upon the following reports and recommendations therein, and to make decisions based on them:
The district Chairman’s report
The District Treasurer’s report
The Audit Committee’s report when available for that district.
All Local Church Reports, these must be signed by the Local chairman and the local pastor for it to be tabled before the YDA.
To review district progress and performance over the year through the above reports and to plan district activities for the coming year.
To discuss any correspondence from the NYEC and where necessary to forward questions or requests to the NYEC.
To elect office bearers for the district where necessary.
Youth Director
a) Definition and Authority
1) The Youth Director shall be the pastor in charge of Youth affairs in the UBCZ, reporting the Vice Chairman of the UBCZ.
2) He shall be a full time married male pastor of the UBCZ and shall not be affiliated to any local church in the position of local church pastor.
b) Appointment and Tenure
1) Each district will nominate among married pastors, one such pastor of their own choice from any district, and shall submit those names to the YNA.
2) The Assembly shall elect three (3) candidates in order of preference. The NYEC shall submit those nominations to the church Chairman who, together with his National committee, will appoint one of them to this position, to assume office in the January of the following year. (This being done to allow the church Chairman enough time to arrange his transfers of pastors and also to afford the new director some time to prepare himself for the unique post).
3) The term of office for the youth Director shall be four (4) years and he may be re-elected for a final consecutive term.

c) Duties and Responsibilities
1) To spearhead the mission and the work of the UBCYF in the church in terms of this constitution
2) To design programs and calendars of youth activities with the help of the NYEC.
3) To conduct the election of the NYEC when necessary and to conduct the uniforming ceremony at the annual Youth Conference.
4) The Youth Director is an ex- officio member of all committees of the UBCYF and shall attend all their meetings where possible.
5) To visit the district of the UBCYF. This shall be done at functions arranged by the respective districts who shall also fund the director’s transport and accommodation costs.
6) To present the Youth Department report to the church National Assembly. Where the director cannot for any reason present the report, the Youth President shall present it.
5.4 National Youth Executive Committee
a) Defination, Composition and Authority
1) This is the highest level of administration in the UBCYF, it shall comprise the following officers:
(i) President
(ii) Vice President
(iii) Secretary General
(iv) Deputy Secretary General
(v) Treasurer
(vi) Two (2) Committee Members
(vii) Two (2) Advisors (Mother and Father)
2) Members of the NYEC are ex-officio members of all committees of UBCYF, with the exception of the Audit Committee and shall attend their meeting where possible.
3) Members of the NYEC may not be elected in any other committee of the UBCYF, whether within or without this constitution, unless where this constitution specifically allows.
b) Appointment and Tenure
1) The NYEC shall be elected at a YNA as follows:
Each District shall nominate individuals, not limited to their district and present these to NYEC at its September meeting for consideration. Where possible nominees are to be cleared as members in good standing, and signed by the District Superintendant as evidence.
Should any nominees be rejected, the originating district shall be asked to replace the nominee.
Office bearers will be elected by the Assembly, by secret ballot, on a one man one vote basis. The Youth Director shall conduct the elections with the help of pastors there present.
2) The tenure of the NYEC, with the exception of the President shall be two (2) years, after which a member is eligible for re-election for one final consecutive term in the same or different.
3) The tenure of the President shall be four years and he shall serve one term as president. He may however be eligible for re-election in a different office after that term of office for one final term of office.
c) Procedure of the NYEC
1) The NYEC shall meet three times annually, normally in March, June, and September at which meetings any four of the youth members in the NYEC shall constitute a quorum.
2) District Committee Chairpersons shall act as non-voting representatives of their districts to the NYEC and shall therefore attend all meetings of the NYEC at their district’s expense.
Where a district chairperson cannot attend, he should notify the NYEC two (2) weeks in advance, failing which he shall be liable to a penalty fine to be determined by the NYEC.
3) Matters shall generally be decided by a consensus, any voting shall be by the show of hands, unless the president decides otherwise, with a simple majority required for endorsement. The president shall have a casting vote.
4) The secretary shall cause all districts to receive minutes of these meetings, either in their original form or in the form of a letter, within two weeks of the conclusion of such meetings.
d) Duties and Responsibilities of the NYEC
1) To see to it that the youth department is working to meet all the objectives stated in this constitution.
2) To supervise and monitor all the activities of all national and district committees of the UBCYF.
3) To assist the director in designing programs, bible studies and any other activities intended to be done by the youths.
4) To organise and run the Annual Youth Conference and the Youth National Assembly.
5) To settle matters referred to it by District committees and to refer those matters which they cannot handle to the National Committee of the UBCZ.
5.5 National Fundraising Committee
a) Definition, Authority and Composition
This committee shall be responsible for fundraising in the UBCYF and therefore shall have authority to open its own bank account with its own signatories.
(i) Chairman
(ii) Secretary
(iii) Projects Co-ordinator
(iv) Bookkeeper
(v) Two Committee members, one of which shall be a National Youth executive Youth member
(vi) Two Senior Friends
b) Appointment and Tenure
1) Districts, through their representatives to the national assembly will make recommendations of individuals for the above posts to the NYEC, which shall appoint members of this committee in consultation with the districts. Districts are to ensure that individuals nominated are willing and that they comply with section 5.5 (a) (2).
2) The appointed members shall nominate their own chairperson, Secretary and Projects Co-ordinator.
3) The term of office for this committee shall be four years.
4) The committee shall meet quarterly, before each meeting of the NYEC and the quorum at such meetings shall be any three members.
c) Duties and Responsibilities
1) To prepare the Youth budget in consultation with the NYEC.
2) To report on the financial position to the NYEC and to have their books of accounts ready and available for audit and inspection.
3) To organize the annual thanks-giving day.
4) to Organise fundraising activities including projects and to coordinate these with the districts.
5) To be the trustees of all the UBCYF properties and to keep records of such properties and to be responsible for their valuation on a yearly basis. All property bought or built by the UBCYF shall be under the control of the fundraising Committee, which shall seek advice from the church board or trustees where necessary.
6) To train all the district treasurers on mattes relating to bookkeeping.
5.6 Audit Committee
a) Definition, Authority and Composition
1) An Audit is an independent review and assessment of the state of the affairs of an organisation, with a view to expressing an opinion as to whether that body is complying with regulations which it should follow and whether the body’s records, both financial and non-financial are in good order.
2) The Audit shall therefore, have the power at any time, to audit the records and check compliance of all bodies of the UBCYF as far as the constitutional regulations and requirements are concerned. It shall report through the NYEC.
3) The Committee shall have the following four officers
(i) Chairman
(ii) Secretary
(iii) Two (2) Committee members.
b) Appointment and tenure
1) Districts through their representatives to the YNA will make recommendations of individuals of the above posts to the NYEC which shall appoint members of this committee in consultation with the districts. Districts are to ensure that individuals nominted are willing.
2) The committee shall elect its own chairperson and secretary. Where this is not possible, the NYEC shall appoint the chairperson and the secretary.
3) A member of the Audit committee shall not sit on any other UBCYF committee whatsoever.
4) The term of office shall be two (2) years and an individual may
Serve a maximum of two (2) terms.
5) the committee shall meet at least twice a year to strategise, discuss findings and consider recommendations. Meetings shall be funded by the NYEC through the Fundraising Committee.
6) There shall be an annual audit of the books of all the committees established by this constitution, at the YNA of January, after which the findings and recommendations shall be presented to the YNA. All committees are to ensure that all their books of accounts and secretarial records are brought to this meeting by their delegates.
7) Apart from the annual audit, any member of the audit committee shall have the power and authority to audit books and records of any body or bodies of the UBCYF at anytime.
Expenses for such audits shall be borne by the body or bodies concerned.
c) Duties and responsibilities
1) To check that all financial records are in order and are being kept accurately and in a presentable fashion.
2) To check secretarial records and that, minutes of meetings are being recorded and kept in an acceptable manner.
3) To ensure that all constitutional meetings had the required quorum of members in attendance.
4) To that all the committees and groups of the UBCYF are adhering to the provisions of this constitution, in terms of composition, Procedures and all their duties and responsibilities.
5) Having done items 5.6 (c) (1) to 5. 6 (c) (4) to summarise their findings and to forward recommendations on how the body or bodies being audited can be improved or what needs be done for them to be in order, and to communicate their findings and recommendations to that body and to NYEC in the form of an audit report.
5.7 District Youth Executive Committee
a) Definition, Composition and Authority
1) These shall be the highest administrative bodies in their respective districts, and shall comprise the following officers:
(i) Chairperson
(ii) Vice Chairperson
(iii) Secretary
(iv) Vice Secretary
(v) Treasurer
(vi) Two Committee Members
(vii) Two Advisors (Mother & Father)
2) The DYECs shall have authority to open and maintain their own bank accounts with their own signatories.
3) Members of this committee are ex-officio members of all local committees in their respective districts.
b) Appointment, Tenure and Procedure
1) The committee shall be elected at a DYA and a member of the NYEC shall be invited to conduct the elections or any pastor where this is not possible.
2) Local church UBCYF groups in each district will submit their nominations to the DYC, one (1) month before the DYA. Nominations must be cleared by local church pastors.
3) The term of office for the DYEC shall be two (2) years which term shall run concurrently with that of the NYEC. An individual may serve a maximum of one (1) term in the same office and in any case a maximum of two (2) consecutive terms.
4) A member of the DYEC shall not at the same time be a member of a local church committee.
5) The committee shall meet to quarterly to plan and review activities and performance of the district, at which meeting a quorum of any five(5) youth members are required. They meet at any other time as required and such meetings shall not require a quorum.
6) The DYEC shall ask any member of the NYEC, or any pastor where this is not possible, to conduct elections to fill any gaps left by District Committee members who would not be able to continue as leaders due to failure to meet the expectations of this constitution or the church constitution during their term of office.
c) Duties and Responsibilities
1) To supervise and monitor local church groups of the UBCYF in their districts and to ensure that all the objectives of the UBCYF according to this constitution are met and carried out in their districts.
2) To plan, organise and run district Revivals and other programs and activities at district level.
3) To lead and supervise elections of local UBCYF committees in their districts.
4) To work together with the NYEC and the Fundraising Committee to implement their projects or their activities in their districts.
5) To ensure that local UBCYF groups in their district follow the program from the NYEC and the Youth Director.
6) To allocate the District’s portion of the National Budget between the local UBCYF groups in their districts and to encourage local UBCYF groups to work hard to complete their budgets.
7) To provide the NYEC and the District Church Committee with their program for each year. Where any events are to be held at a local church, they shall seek permission from that local church through its pastor.
8) The district treasurer shall cause a financial report to be tabled in each quarterly meeting of the DYEC, a copy of which is also to be forwarded to the NYEC.
9) To visit local groups of the UBCYF in their districts and to encourage members in all areas.
10) Districts are free to organise inter-district events as long as they do not clash with church programs.
11) To issue quarterly reports to the NYEC on the statistics and state of affairs in their district.
12) To perform any other duties required of them by this constitution or the NYEC
5.8 Local Church Youth Committee
a) Definition, Authority and Composition
1) A UBCYF group is found where there is a United Baptist Church. The Local Church Youth Committee shall lead the group and shall comprise the following:
(i) Chairperson
(ii) Vice Chairperson
(iii) Secretary
(iv) Vice Secretary
(v) Treasurer
(vi) Two committee Members
(vii) Two Advisors (Mother & Father)
2) The local church youth committee shall have the authority to open and maintain their own bank account.
b) Appointment, Tenure & Procedure
1) Members of each local UBCYF shall elect their own leaders into office. Only full members of the UBCYF may be elected into leadership.
2) The secretary shall notify the DYEC of intended elections, which DYEC shall delegate its representative to conduct elections at the local church.
3) Nominations shall be done by the nominating committee, which shall seek clearance of all nominees from the Local Church Elders and Pastor. The Nomination Committee shall comprise the local UBCYF Chairperson and Treasurer and three members who are not members of the committee and who shall be elected by the group at the beginning of the year. The committee shall nominate a minimum of two (2) individuals per post.
4) The term of office shall be two (2) years. An individual may serve a maximum of one (1) term in the same office, and in any case a maximum of two consecutive terms, after which at least one two (2) year term must pass, before that individual is re-elected into any post in the LCYC.
5) When it becomes necessary to replace any member of the LCYC, the secretary shall request the DYEC to conduct the elections.
6) The LCYC shall meet at least once a month to plan, organise and review the activities of the UBCYF at their local church, and the quorum of five youth members is required.
c) Duties and Responsibilities
1) To spearhead all the objectives of the UBCYF in and around their local areas and communities, working with their District Committee.
2) To carry on bible studies and group discussions and teachings which encourage and edify the Spirit.
3) To encourage their youth members to read their bibles daily. The leaders should set an example of this by first doing so themselves.
4) To encourage those of their members whom they see to be backsliding.
5) To be unquestionable Christians. All that the leaders do should be one in the fear of the Lord so that they become exemplary leaders.
6) To use and follow the activities and programs prepared by the Youth Director and his NYEC through out the year.
7) To maintain healthy relations with their church and the NYEC and the DYEC.
8) To encourage their members to attend all UBCYF and church meetings, functions and activities.
9) To inform their advisors and the DYEC of all the activities they intend to carry out and of all developments in their group.
10) To inform their advisors and the DYEC of all cases of indiscipline in the group. The local group advisors shall settle these matters and shall advise the DYEC of their outcomes.
11) To lead their groups in making nominations for the DYEC and the NYEC.
12) To raise monies required for the National Budget and to send their allocations to the district treasurer.
13) To encourage and see to it that youths send their tithes to the local church at all times.
14) To work together with their church in all activities planned and organised by the church.
15) The Chairperson and the Treasurer shall deliver quarterly reports to the DYEC at least two (2) weeks before the quarterly meetings of the DYEC.

5.9 Youth Advisors
a) Definition and Authority
1) Youth advisors shall be married and wedded men and women of good Christian and moral standing.
2) The primary role of advisors shall be to act as guardians to the youth department, on behalf of the church.
b) Appointment and Tenure
1) Advisors shall be elected by the youths and not the church. Their election shall be at the same time as when the relevant youth committees are elected and their election procedures shall be as follows:
i) National Youth Advisors’ election shall be as prescribed in section 5.4 (b) (1)
ii) District Youth Advisors’ election procedures shall be as prescribed in section 5.5 (b)
iii) Local church youth Advisors shall be elected as follows
a) The members of the local UBCYF shall make nominations before the date of local church elections and from those they shall elect a minimum of two male and two female advisors in their order of preference.
b) Th nomination committee shall advise the nominees about their nomination and obtain their consent before forwarding the nominations to the local church Pastor and elders for clearance in terms of section 5.9 (a) (1)
c) If and after the advisors have been cleared the LCYC shall inform the church, through the elders, of the elected advisors.
2) The term of office for all advisors shall run concurrently with that of the committee to which they have been elected advisors.
c) Duties and Responsibilities
1) To attend all committee meetings or to delegate another parent of good standing to attend the meetings with the aim of advising and guiding the youths in all that they plan and do.
2) Offer counselling services to those individuals or couples who may require personal counselling.
3) Approve and recommend to the church those selected for uniforming.
4) To recommend to the local church those individuals requiring church discipline.
5) Local advisors are to keep a record of all youths indicating their performance, which record shall be used where any recommendations are required from the advisors.
6) District Advisors are to conduct brief workshops with local advisors at least once annually to share ideas on how best they can serve the youths in their advisory capacities.
7) to closely monitor and support the youth activities and to correct youths when they are departing from the basis of faith or the objectives of the UBCYF.
8) To follow up their treasurers and make sure that budgets are paid in time.
9) To educate youths at their revival meetings or other opportunities on issues or topics relevant to youths.
10) To accompany youths to all revival meetings or other activities, at no time should youths move without their advisors or their delegates.
11) To groom youths and prepare them to be useful members of the UBCZ
5.10 Preaching Point committee
A preaching point of the UBCZ is a new church which is not yet organised into a local church that runs its own affairs and therefore, falls under the supervision of a mother local church. In terms of section 2.1 (a) of this constitution the UBCYF is found in all areas where the UBCZ exists. Therefore at all preaching points, the UBCYF group shall exist and shall have a committee to coordinate its affairs, under the supervision of the UBCYF group from the mother local church.
a) The committee shall comprise the following:
i) Chairperson
ii) Secretary
iii) One coordinator
b) The coordinator shall be one of the two committee members from the mother UBCYF local church.
c) The coordinator will act as the supervisor from the mother local church, and he shall responsible for conducting elections at the Preaching Point and giving guidance and advice to the preaching Point committee and the youths there. He will report back to the LCYC on progress and developments at the Preaching Point.
d) The chairperson shall attend all the meetings of the LCYC of the mother local church.
e) The duties and responsibilities of the Preaching Point committee shal be the same as those of the LCYC in section 5.8(c) (1) to 5.8 (c) (15).
5.11 General Guidelines on Leadership Roles
a) The NYEC, DYEC and LCYC have the power to co-opt former members or strategic individuals for a period of time or to invite them to attend meetings from time to time in order for them to provide advice, guidance or grooming to leaders in office. In each case, the mother committee should be informed.
b) Only full members of the UBCYF can be elected into office in any committee established by this constitution, subject to the provisions of section 4.1 of this constitution.
c) A member of a lower committee maybe elected to a higher committee but not vice-versa. His position in the lower committee becomes vacant and must be filled by elections in the prescribed manner.
ARTICLE SIX-MEETINGS ESTABLISHED BY THIS CONSTITUTION
6.1 Annual Youth Conference
a) This shall be an annual revival meeting for all UBCYF groups and shall be held in the month of April at a venue to be determined by the NYEC in conjunction with the YNA.
b) The conference shall be organised by the NYEC, which shall seek permission to old the conference from the office of the Chairman of the UBCZ. The Chairman of the UBCZ and the Bishop shall be invited to attend the conference.
c) All UBCYF local groups shall attend the conference and shall be accompanied by their advisors and pastors, all of whose travel expenses shall be met by the local groups.
6.2 District Youth Revival
a) Districts shall organise at least two (2) Revival meetings annually, at dates and venues determined by the DYEC, which shall seek permission from the leaders of the church at which they intend to hold the revival.
b) The DYEC shall inform the NYEC of the dates and venues of all their revivals and shall invite the NYEC representative for that district to be present, at the expense of the district.
6.3 Local Church Youth Revivals
a) Local groups are free to organise revivals at any other times, provided they do not clash with UBCZ, NYEC or DYEC activities.
6.4 UBCYF Thanksgiving
a) This shall an annual event for his grace and providing during the year. It shall be held in each district, on a Youth big Sunday normally in the month of June, the exact date of which shall be determined by the Fundraising Committee after the consideration of the UBCZ calendar.
b) All monies raised in fundraising on this day shall be send to the NYEC treasurer.
6.5 UBCYF National Day of Prayer
a) There shall be a day set aside annually to be a UBCYF National \day of Prayer, where all members of the UBCYF shall remember in prayer, all leaders within the structure of the UBCYF, from the NYEC down to the LCYC.
b) The date shall be determined by the NYEC and shall be communicated to all groups of the UBCYF at the beginning of the youth year.
ARTICLE SEVEN- DISCIPLINARY GUIDELINES IN THE UBCYF
7.1 General Provisions and disciplinary measures for all members
a) Local church committees of the UBCYF are responsible for the disciplining of individuals, as all individuals are members of a local church of the UBCZ.
b) Disciplinary matters shall arise from violations of any or part(s) of the constitution of the UBCYF and that of the UBCZ .
c) Matters requiring discipline are to be settled by the LCYC together with their advisors. Measurers that may be taken against individuals include but will not be limited to the following:
1) De-uniforming the individual, if they are uniformed, either for a period of time or permanently depending on circumstances at hand.
2) Prohibiting the individual from being elected into office at local, district, and National level until the disciplinary measure is uplifted.
3) Recommending the removal of the individual from their office if they are in leadership. After the discipline is uplifted the individual is free to be elected into any office.
d) If in the opinion of the LCYC, the matter requires church intervention, the advisors shall approach the church with the recommendation.
e) At all times the LCYC must inform their DYEC of disciplinary cases and the outcomes thereof. The DYEC shall in-turn inform the NYEC in their quarterly reports
7.2 Disciplinary Measurers for Office Bearers
a) Office bearers of the UBCYF are expected as leaders to be exemplary. Therefore the following shall apply in terms of their conduct in office:
1) Where an office bearers fails to attend any three of the schedule meetings without due apology being given before the start of the meeting, he shall be issued with a letter of warning.
2) Should that individual fail to attend one more meeting without due apology, he shall be suspended for three months, to re-instated if he shows repentance and willingness to continue working. Where willingness to continue or repentance or both are not shown, that office shall be declared vacant and elections held to replace in terms of the normal electoral procedures for local and district offices. If this happens at the NYEC or other National Committee level, the NYEC shall appoint an individual to hold that office until the next YNA, where elections shall be held to fill the post.
b) An office bearer who is placed on discipline by the UBCZ or by his UBCYF local church shall cease to hold that office as long they are on discipline. The affected committee may choose to wait for his reinstatement, or where there is need for the position to be occupied, the affected committee may, in the presence of their advisors and pastors declare that office vacant. Elections to fill the office may then be conducted in the normal manner.
c) At all times the superior committee should be notified and involved in the process
ARTICLE EIGHT – CESSATION OF THE UBCYF
8.1 Existing Committees, Assets and Liabilities of the UBCYF
Should the UBCYF for whatever reason cease to exist as a department of the UBCZ, the following shall apply:
a) LCYC shall immediately declare all their monies, property, debtors and creditors to their district committees and shall thereafter be dissolved.
b) District Committees and other National Committees of the UBCYF shall surrender money, assets and liabilities to the NYEC and shall thereafter be dissolved.
c) The NYEC shall in turn surrender all money, assets, and liabilities to the UBCZ through the UBCZ board of trustees, which monies, assets and liabilities will from the date of cessation, fall under the administration of the UBCZ. The NYEC shall also make a record of those monies, assets, liabilities and lodge some record with the board of trustees and the Secretary of the UBCZ. Thereafter the NYEC shall be dissolved.
ARTICLE NINE-AMMENDMENTS TO THIS CONSTITUTION
9.1 Who proposes amendments.
a) UBCYF groups through their districts, shall propose amendments to the constitution provided that more than half the membership of that group is in agreement to the proposal.
b) The NYEC may also propose amendments.
9.2 How they are made
a) Districts shall not later than six months before the next YNA, forward their proposals to the NYEC for consideration, as will as to the Audit committee for them to ensure that the proposal will not be contradictory to any other part of this constitution.
b) If the amendments are passed, then the NYEC shall cause all local church UBCYF groups to receive, through their districts, a copy of the proposed amendment no less than sixty days before the next YNA.
c) Amendments shall be adopted when a three quarter (3/4) majority of the registered voting delegates votes in favour of the proposal at the YNA.
d) Amendments shall come into effect when approved by the National Committee of the UBCZ.
e) Article Three (the Basis of Faith) cannot be amended unless when amended by the whole church.

ARTICLE TEN- PROVISIONS FOR CONSTITUTIONAL TRANSITION

It is acknowledged that by at the time this constitution comes into effect, some committees would be mid-way through their terms. The aim of this article, Therefore is to regularize the transition of the UBCYF leadership from the previous constitution to this constitution. The following guidelines shall apply:

10.1 General Provisions.
A transitional period of one (1) year from the date of effect of this constitution shall be granted. During this period, individuals and all local and district UBCYF leaderships are expected to obtain copies of this constitution and to familiarise themselves with its provisions and requirements. After the one year, all the parties are expected to be in compliance with the constitution.
10.2 Specific Provisions
The following Specific Provisions shall apply:
a) The National Fundraising Committee shall be appointed in January 2010, to begin a one year term ending 31 December 2010. for the purposes of number of terms in office this term shall not count. A new committee shall be appointed at the YNA of January 2011, to begin a full four year term.
b) the Audit Committee shall be appointed in January 2010
to begin a one year term ending 31 December 2010. for the purpose of number of terms in office this term shall count as one.
A new committee shall be appointed at the YNA of January 2011, to begin a full two (2) year term.
c) The NYEC elected in April 2008 shall cease office at the YNA of January 2010, after serving a term of one year eight months. For the purposes of number of terms in office, this term shall count as one. A new NYEC shall be elected at this YNA to begin a full two year term.
d) All district committees elected April 2008 shall cease office in December 2009, after serving a term of one year eight months. District Committees elected in April 2007 shall hold office until December 2009, completing a term of two years eight months. For the purposes of number of terms in offices both terms shall count as one at the YDA of December 2009, all districts shall elect DYECs to begin a new term in January 2010.
e) All local church youth committees existing shall cease office in December 2009, regardless of when they were appointed. For the purposes of determining an individual’s number of terms in office, this term shall count as one. In December 2009 all local groups of the UBCYF shall conduct elections in terms of this constitution for a new LCYC to begin a two year term in January 2010.
f) He current term of office of the Youth Director expires at the end of April 2009. This term will, until that time, remain the same. Therefore nominations for the post of Youth Director as set out in section 5.3 (b) of this constitution, must come from the Districts to the YNA of April 2009 for election. In terms of section 5.3 (b) the new Director will be appointed to begin office on 1 May 2009 and to hold that office until December 2012, that being a term of three years eight months, which term shall count as one for the purposes of determining the individuals number of terms in office.
10.3 Expiry of This Article
This article will expire on 01 May 2010 and is subject on that date, to automatic deletion from this constitution.

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