From the Directors Desk

From the Directors Desk
UBCYF Director , Rev.Mazorodze with UBCYF President ,Misheck Mlambo

Friday, June 11, 2010

ADVISOR's DESK

NYEC CORRESPONDENCE TO DISTRICTS

United Baptist Church Youths Fellowship
16 George Rd,Hatfield
Harare

10 June 2010

District Youth Chairperson/Secretary
RE ; 1st FINANCE CIRCULAR AND NYEC UPDATES
Greetings in the name of our Lord and Saviour Jesus Christ, Amen.
We thank you God much for the new youth year which has begun and are expecting our youth work even more this year for the Lord than last year. We also are appealing to all districts to send us(NYEC) the names of your new district committees and contact details ie phone numbers and emails-please may all districts send this information by the 15th of July.
Budgets.
The Finance Committee met and deliberated about budgets, it was agreed that the budgets this year be as below:
District Amt(US$) District Amt(US$) District Amt(US$)
Mutare Chipinge Chimanmani
Hre North Bulawayo Mhakwe
Hre South Save Rushinga
Rusitu Ndima Marondera
Kariba Midlands Masvingo
Gwanda/West Nich Chiredzi
As you can see,we have allocated districts less amounts than last year, this is so that we could all pay up our budgets, those who attended the National Youth Assembly got from our Treasurer our Financial position , we are always in the red and should really start working hard on income generating projects-as some districts are doing ie Chimanimani and Harare North.We have agreed that all districts pay half their budgets by the 31st of November.
We also failed to give Biriri High School any money for accommodation/use of the venue-this is contrary to what was agreed between us and Head Office concerning use of our church premises-we should rectify this within the next 6months ie paying a considerable amount of money to thank Biriri High for hosting us. Next time we think that we may need to charge a bit more as conference contribution fees than the 2us$ that we were charging-pitifully few people paid us$5, some youth were cheating too, we are working with the district committees to let them own up the difference of US$3.
Quarterly Reports
This is particularly for you district committee members, just a reminder, may you please send us a quarterly report every 3months ie end of July,end of Oct, end of January and April.The reports should be send to us by email ubcyf@yahoo.com or post, please liase with us and make sure that your district is not left behind-we also report quarterly as UBCYF to Head Office and it is important that district youth committees become responsible about reports.
The reports should show statistics , financial report ,plans for the year, challenges and any achievements so far.
PA System
As you are aware, NYEC has got plans to buy a P.A system for the youth-we have received pledges from some individuals and some districts-we are still appealing to all districts to send us any pledges they may have-we thank districts like Rusitu, Mhakwe, Chipinge for sending us their pledges-please may the others try to raise something towards the PA system-we are sure that with God, we will surely buy this PA system this year.
Constitution
As you are aware, at our last national youth assembly we agreed that we are now sending the final,draft constitution to Head Office. Head Office will send the copies to locals awaiting the National Church Assembly, we will amend the constitution if they point to us any anomalies especially consistency of our youth constitution in relation to the church constitution. We thank all committees(past and present),districts and individuals who took part in this constitutional amendment process-as you are aware,the constitution is for us and we all have to take part
Minutes of last Meetings.
Minutes of the January youth meeting with districts are out as well as our last national youth assembly. We regret that we cant send hard copies to you because it involves a lot of photocopying-we have constitutions to photocopy as well as these letters. We have attached the financial report to you on this report.
We will send you the hardcopies of the minutes to you soon as we get some money but we have send all districts with email addresses the minutes and constitution copies. This is a sure sign to us that we as UBCYF have to do better, far much better in our finances.
Our Youth Centre
We agreed as a youth assembly that every youth pays $2 which will go directly towards the youth centre. We are kindly asking all district committees(through the local committees) to ensure that every youth member in the district pays $2, this should be forwarded to the respective treasurers till it gets to the National Youth Treasurer, by the 25th of August(remember that it was actually an initiative from you so please lets all own up, every youth)-PLEASE ensure this is done
Communication.
We have always received complaints from some youth that NYEC does not communicate regularly, we have always explained that we are sending letters/updates every 3months and these letters are getting to the district youth leaders, we therefore urge district youth leaders to please disseminate any information that we send to all local churches in their districts-we used to read correspondence from NYEC to all the youth in youth gatherings-please do the same. As NYEC we shall always send you letters every 3months, as before.
Our UBCYF official emails email addresses are ubcyf@yahoo.com and youthsdirector@yahoo.com, we check these emails daily. You may also send reports through your Pastors, we will arrange to collect the letters if they are in the Pastor’s custody if you tell us.
Once again, we want to thank you all for the amazing trust that you have on us-we feel so humbled and at the same time proud of you, may God continue to bless UBCYF and may we all move together as one-especialy now more than before(Romans 4v32...with one accord).

Yours in Christ,

Content Makumbe Misheck Kugodah Mlambo
National Youth Secretary National Youth Chairperson
Cc
District Pastors
Head Office
Youth Director